These TERMS AND CONDITIONS are part of the EXHIBITOR CONTRACT for the 2018 Grande Prairie Home & Garden Show. From herein, Western Event Rentals/Management of the Grande Prairie Home & Garden Show will be referred to as Show Management, the Participant will be referred to as the Exhibitor and the Grande Prairie Home & Garden Show will be referred to as the Show.

1. SHOW DATES: Friday April 13th, Saturday April 14th and Sunday April 15th, 2018.
2. SHOW HOURS: Exhibitors’ access is one hour prior to the Show’s Public Hours. Show hours are: Friday 4-9pm; Saturday 9:30-5:30pm; Sunday 10-4pm.
3. LOCATION: ENTREC Centre-Evergreen Park, Grande Prairie ( Formerly Tec Center )
4. MOVE-IN DATE: Thursday April 12th from 12pm-9pm; Friday April 13th from 9am-12pm. NO ONE will be allowed to set up or load in after this time.
5. MOVE-OUT DATE: Sunday April 15th at 4:01pm-9pm (As per 13F); Monday April 16th, 2018 by Special Request. Note: If you require fork lift assistance there will be a specific load in and out schedule for your booth. Please book your time with Show Management; there will be a forklift usage fee. Please see the Show Management Display Rental Order Form.
6. SPACE RATE: As listed on the registration form.
7. EXHIBIT SPACE RENTAL INCLUDES: One standard draped booth with 8ft high and 10ft wide drapes with 3ft drapes on each side. 1-skirted table (of your choice 8ft or 6ft), 2- chairs, 1- 800 Watt Power Outlet, Exhibitor Passes, Overnight Security. Excludes: electrical lighting, and any other materials such as signage, hanging signage, handling, uncrating, assembly or spotting.
8. TERMS OF PAYMENT:
   1. Method of Payment- Visa, MasterCard, Cash, Cheques, and Money Orders will be accepted. Please make all cheque and money orders payable to the CHBA-Grande Prairie .
   2. Deposit- A deposit of 50% of the total amount payable will be required upon signing of this agreement. Full payment is due no later than January 31st, 2018. No Exhibitor will be permitted Space or part of an Exhibit Space, until the rental of the space has been paid in full.
   3. Cancellation of space must be received in writing to the Show Management Team. If cancellation is made prior to January 31st, 2018 the exhibitor will be charged $100 per booth + GST. After March 1st, 2018 the Exhibitor is liable for full payment of the space rental.
9. GENERAL RULES:
   1. All aisles must be clear of Exhibits, interview, demonstrations, signage and distribution of literature.
   2. The Exhibitor agrees to abide by all Rules and Regulations.
   3. The Exhibitor agrees to obtain, at its own expense, any licenses or permits which are required; including without limitation, from government bodies, trade or industry association, and any other third parties for the operation of its trade or business during the show and to pay all taxes that may be levied against it as a result of the operation of its trade or business in their space allocated.
   4. All combustible Exhibit and Display Materials must be fire proofed. Explosive materials are not allowed on premises. Vehicles may not be operated on the premises during show hours. Gas tanks must not be more than one-quarter full of gas. Tank openings must have a secure cap and be taped to prevent fumes from escaping. Battery cables must be disconnected and taped to prevent contact.
   5. All rules, regulations and codes pertaining to public buildings, liquor, food, health, fire, city/count ordinates, safety and electrical, both provincial and municipal, must be adhered to.
   6. Use of audiovisual equipment will be permitted only where appropriate to the display, provided sound is maintained at no more than conversation level. The Show Management reserves the right to restrict the Exhibitor’s use of sound and other devices, which may interfere with the best interests of the Show.
   7. No damage of any nature may be done to the booth structures or any part of the building. The Exhibitor will be held responsible for damages.
   8. The Show Management reserves the right to photograph and/or videotape the events and images of the Show and reproduce these images for future promotional purposes .
10. INSURANCE: The Exhibitor shall obtain liability insurance coverage of at least $1,000,000.00 at their expense; they will provide the Show Management team with a certificate of insurance. The certificate of insurance should include coverage commencing Thursday, April 12th and terminating Monday, April 16th, 2018. It shall name the Show Management and CHBA-GP as loss-insured and insure the Exhibitor against all claims of any kind arising from or in any way connected with the Exhibitors' presence or operations at the Show.
11. WAIVER OF LIABILTY AND INDEMNITY:
    1. The Show Management and CHBA-GP shall NOT be liable for any damages or losses whether: direct, indirect, general, special, consequential or otherwise to the Exhibitor; its goods, materials, agents, employees, or visitors to its Exhibit no matter how caused. You must insure your goods and liability.
12. ASSIGNMENT AND SUBLETTING: The Exhibitor shall NOT sublicense, transfer, or allocate any part of its allotted space except as specially approved by the Show Management. The Exhibitor shall not exhibit nor permit to be exhibited in its space any merchandise not a part of its own regular products, and shall not exhibit any advertising material not directly pertaining to the products exhibited.
13. BOOTHMANSHIP:
    1. The Exhibitor agrees not to display anything directly or indirectly that would be in violation of any laws, bylaws, ordinances or regulations of government or of regulatory body.
    2. The Exhibitor agrees to occupy the entire Exhibit Space during the full term of the Show and Exhibit or Sell only products described in the Contract in their booth Space.
    3. It is the right of the Show Management to express good opinion and relocate Exhibitors and Exhibits to maintain the character and/or good order of the Show.
    4. The Show Management retains the right to restrict, exclude or evict Exhibitors or Exhibits, which, because of their method of operation, become objectionable or, in the opinion of the Show Management, detract from the general character of the Show. This includes person, things, printed matter, products, or anything else the Show Management judges to be objectionable. In the event that the above mentioned becomes necessary, the Show Management will retain the rent paid as liquidated damages for breach of this agreement.
    5. The Exhibitor agrees to display only products that are outlined on the Exhibitor Description Form. The Exhibitor agrees that NO product will be exhibited, parked or stored except in the Exhibit Space contracted and paid for.
    6. All exhibits must remain intact until the close of the Show. At the end of the show Exhibitors can collapse their displays and pack up products but are not to have items in the aisles or move products or displays out of booth area until the Show M anagement has all the aisle carpet removed from the aisles. The Exhibitor shall maintain a responsible individual or individuals in the leased space at all times during the Show, and ensure that they are familiar with the Terms and Conditions and all Rules and Regulations of this Show.
    7. Racks and display shelves must not exceed 8ft in height and the Exhibitor is required to exercise care so that displays do not unduly obstruct visibility of adjacent displays.
    8. If your display is pre-fabricated and exceeds the height restriction please advise the Show Management so special location can be arranged. The Show Management must approve all signage.
14. SAMPLING AND DEMONSTRATION:
    1. Sampling, demonstrations and the distribution of information must be complimentary to all condition unless pre approved by the Show Management and done within the confines of your Exhibit area, and in a manner that the aisles are not blocked or restrict the flow of traffic.
    2. Exhibitors with food products must have an Alberta Health Services food permit http://www.albertahe althservices.ca/assets/wf/eph/wf-eh-special-events-temporary-food-establishment -vendor-package.pdf
    3. Remote controlled products will be demonstrated in a specific demonstration area as decided by the Show Management.
15. AMENDMENTS:
    1. The Show Management shall have full power in the enforcement of all Rules and Regulations and the power to make such amendments and additional rules and regulatio ns as considered necessary for the proper conduct of the Show.
    2. The Show Management must approve all Exhibits, all health testing, all promotional draws/prizes, contesting, all retail sales and all events taking place in the booth.
16. SPONSORSHIP EXCLUSIONS:
    1. CHBA-Grande Prairie reserves the right to negotiate sponsorship arrangements with various companies, which may include limitation or exclusion of corporations, logos, advertisements and products. Sponsorship contracts are subject to be reviewed on a yearly basis and are subject to change.